Do you often find yourself beginning your day stressed-out just because you find your email inbox filled with so much clutter? You need to organize yourself more, but guess what?? You don’t need intensive training to manage your inbox effectively.
In order to keep the inbox in sync with your schedule, here are some useful tips that you can use to manage your email activities:
- Establish a daily routine. Finding a routine that works for you will be the key to keep your inbox and the people waiting for your response happy. You can set how often you check your email strategically – 3 to 4 times a day should be sufficient.
- Acknowledge receipt. A small “Thanks,” or “OK,” is actually sufficient to communicate to the sender that you received their emails, thus, keeping more unwanted duplicate emails at bay.
- Know also the difference between CC: and the To: fields as it means a lot to the receiver. Basically, having your name in the To: generally means “Respond please” while CC means “Just keeping you in the loop.”
- Be precise with your words. If you need to send out an email or a response, make sure that you say what you need to convey up front. Misinterpretation often leads to more emails asking for clarification, which will waste not only your time, but the email recipient’s as well.
- Save the drama for the stage, and avoid engaging in email wars. Remember emails are for communicating, not for antagonizing. If you must clarify something, talking directly to the person involved will save you the agony. Pick up the phone and spend 5 minutes talking instead of wasting time to-ing and fro-ing with emails!
How about you? What best practices do you do to manage your emails? Feel free to share in the comments below.